Our Constitution

Adopted on  26/09/2021

Amended on 14/11/2021

Amended 4/7/2022

Contents 

General

Title, legal status, mission, aims, community, vision, values

Clauses 1 – 12

Organisational Structure

Officers and committee, non-profit, affiliations

Clauses 13 – 22

Rules of Procedure

Meeting, voting, dispute resolution, duty of care

Clauses 23 – 46

Miscellaneous 

Duties of office, constitutional amendments, dissolution 

Clauses 47 – 61

Title  

1. This Society shall be called The Healing Collective (in this document henceforth also referred to as the HC or the Society). 

Legal Status 

2. The Healing Collective is an unincorporated voluntary association.  

Mission

3. The mission of the Healing Collective is to foster a community and nurture solidarity, healing and compassion amongst the survivors of sexual violence of St Andrews

Aims

4. The Healing Collective shall have the following aims:

  • to create opportunities for survivors to meet each other and themselves in solidarity and compassion. The HC seeks to foster mutually supportive relationships and healthy self-relationships, which help survivors grow and heal within the context of a community based on shared experiences. (Support and Psychoeducation Groups and events)
  • to create a safe space for survivors to share their stories of living with the aftermath of assault and their journeys towards healing. (Aftermath Stories)
  • to house and grow a collection of survivor recommended resources which have helped in their healing. (Healing Collections)
  • to equip survivors with the knowledge and resources to help themselves heal. (Resources)
  1.  

The Community the HC Serves

5. The survivors of sexual violence of St Andrews includes all survivors of sexual violence who have a strong relationship to St Andrews, either the town as a resident or those who attend/have attended/work for the University. 

6. Whilst this community is prioritised, if capacity allows, then anyone who has experienced sexual violence may access the Healing Collective’s services, prioritising first survivors within Scotland. 

Vision

7. The Healing Collective’s vision is for the survivors of sexual violence of St Andrews to have a mutually supportive space where they feel empowered and equipped to further their healing from experiences of sexual violence.  

Values

8. For survivors by survivors 

  • The Healing Collective is fundamentally collaborative: a collection of resources, stories and support shared by any survivor connected to St Andrews who wishes to participate. 
  • We seek to always have survivors on our team. However, it is also our policy not to ask applicants to the Committee whether or not they have experienced sexual violence, as we feel this is invasive. 

9. Safe

  • Survivors will always be able to submit things anonymously.
  • Any personal information given to the Healing Collective will be handled securely and respectfully. 
  • Any potential legal implications will be noted in our submission forms, so that survivors are informed.

10. Inclusive

  • Any survivor connected to St Andrews, regardless of race, gender, sexuality, age and ability is encouraged to be part of the Healing Collective and participate in the support and community it offers.
  • Non-students such as staff or townsfolk, as well as graduates, are just as welcome in this space as current students.
  • The Healing Collective Committee aims to have a representative team and to be a pro-actively anti-racist, anti-ableist, anti-sexist, and anti-ageist organisation. 

11. Transparent

  • The Healing Collective Committee commits to making information about important internal procedures available on our website, especially those concerning submissions by fellow survivors.

12. Reflexive

  • The Healing Collective Committee is attentive to feedback and remains keen to learn from its mistakes.

Officers and Committee

13. There shall be the following Officers, who shall constitute the Committee of the Society: 

  • President
  • Treasurer & Fundraiser(s) 
  • Secretary and Communications Officer(s)
  • Collaborations and Events Coordinator(s)
  • Support Group Coordinator(s)
  • Psychoeducation Facilitator (s)
  • Wellbeing & Safeguarding  Officer(s)
  • General Member(s)

14. All Officers shall be selected by application, including interviews, run by the outgoing Committee. 

15. Should Officers from the outgoing committee wish to remain on the incoming Committee, they may propose themselves as candidates during an internal election before recruitment begins. 

16. Recruitment for the Committee occurs at minimum on an annual basis, and can occur at other times during the year as a result of casual vacancy. 

17. Membership of the Committee shall be open to anyone interested in joining the Committee on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. 

18. Any Officer may resign at any point by submitting written notice thereof to the President or Secretary.  Such resignation shall take effect at the time specified in the notice therefore or, in the absence of a specified time, upon receipt of the notice.

Non-Profit Statement 

19. The Healing Collective is a not-for-profit organisation; all funds raised by the Healing Collective must go to realising its mission and aims, as stated in clauses 3 and 4. 

20. No Officer shall derive any financial profit or gain by reason of their officership, including favourable rates on goods or services, unless the same benefit is available to any and all members of the community whom the Healing Collective serves. 

21. The members of the Committee may be reimbursed for travelling and other expenses reasonably incurred by them in connection with the carrying-out of their duties, if funds are available.

Affiliations

22. The Healing Collective shall remain officially unaffiliated from the University of St Andrews and the Students’ Association. 

Meeting Procedure 

23. The President shall call Committee meetings on their own volition or upon presentation to them of a written request by two of the members of the Committee. 

24. Under regular conditions, the Committee must be given a minimum of 5 days notice before meetings.

25. This may be waived in emergency circumstances, in which case the aim is to provide a minimum 24hrs notice. 

26. Committee members commit themselves to notifying the President and/or the Secretary as soon as they become aware that they will not be able to attend a meeting. 

27. No business shall be dealt with at a meeting of the Committee unless a quorum is present; the quorum for meetings of the management committee shall be two fifths of the total number of Committee members. This does not apply to subcommittee meetings.

28. Should a Committee member miss more than two meetings in a row, without making a recorded/written contribution to the meeting before or after the meeting, a discussion of a vote of no confidence will be held. 

29. The secretary shall ensure that minutes are made of all proceedings at Committee meetings.   

30. The management committee may delegate any of their powers to any sub-committee consisting of two or more management committee members.     

Voting Procedure

31. The Healing Collective is a democratic organisation, in which every member shall have one vote. 

32. Important decisions concerning the entire Committee and Organisation are to be decided by majority vote, either during a meeting or via online communication channels. 

33. If an overall majority is not achieved through the participation of those Committee members present at the meeting, then the missing members’ must be consulted, in order to reach a resolution. 

34. If conducted online a resolution shall not be finalised until a majority of the Committee has verifiably seen the terms of the vote; Committee members will be given 48 hrs to respond to votes held online or when consulting members that were missing from a meeting. 

35. In the case of an equal number of votes for or against a resolution, the chair of the meeting shall be entitled to a casting vote. 

36. A resolution put to the vote shall be decided on a show of hands (electronic or real) unless a secret ballot is demanded by the chairperson (or by at least two members present in person at the meeting); a secret ballot may be demanded either before the show of hands takes place, or immediately after the result of the show of hands is declared. 

Internal Dispute Resolution Procedure

37. The President and the Wellbeing Officer are responsible for overseeing the conflict resolution process of any internal disputes that are reported to them. 

38. Should the President or Wellbeing Officer be party to the dispute, the Secretary shall co-conduct the conflict resolution process together with the remaining original Officer. 

39. Should both the President and Wellbeing be involved, then the secretary shall select a further Committee member of their choice. 

40. All parties directly pertaining to the dispute must consent to an internal resolution process for it to proceed. 

41. Should this not be the case, an acceptable conflict resolution process shall be determined on a case by case basis, which may include involving a credible third-party to conduct the procedure.      

Duty of Care 

42. The Healing Collective Committee has a duty of care to notify the appropriate GP as soon as possible (provided they have that information), should a Committee Member be made aware of a Support Group or Psychoeducation Group participant’s dangerously deteriorating mental health. 

43. In the case of a Support Group participant, the facilitating therapist shall also be notified. 

44. Should GP information not be provided and if the Committee member judges that the participant may cause harm to themselves or others the emergency services should be contacted. 

45. This duty of care does not extend to survivors submitting Aftermath Stories or Healing Collection recommendations through the website, as this is done anonymously. 

46. This duty of care shall be actively communicated to Support and Psychoeducation Group participants in writing and verbally at the start of a new Group. 

Duties of Office

47. The President shall: 

  • Chair Committee meetings
  • Maintain an overview of ongoing Healing Collective work 
  • Serve as the primary point of contact to relevant administrative actors within the University of St Andrew, including Student Services, and the Students’ Association
  • Draft the annual or semester-focused strategic plan of the Healing Collective and support the creation of Working Group specific goals and semester plans
  • Be a second signatory on the bank account if required

48. The Treasurer and Fundraiser shall: 

  • Maintain records of the Healing Collective’s financial activity
  • Be a signatory on the bank account
  • Disburse funds to therapists and other professionals engaged for a fee by the Healing Collective
  • Be responsible for all fundraising and grant reporting activities 

49. The Secretary and Communications Officer shall: 

  • Update and further develop the website 
  • Assist the President with meeting organising & preparation and minute-taking
  • Monitor the Healing Collective email account 
  • Create graphics for promotion of HC activities with support from Events Coordinators 
  • Run the social media accounts with support from Events Coordinators 
  • Send out a newsletter with upcoming events and support groups when necessary

50. The Collaborations and Events Coordinators shall: 

  • Develop and deepen collaborations with other societies and groups by taking the lead in organising both one-off events and sustained collaborations
  • Seek to network with similar SGBV organisations at universities across Scotland
  • Support Secretary & Comms with social media & graphics
  • Manage the HC Spotify account 

51. The Support Group Coordinators shall: 

  • Organise support groups, including reaching out to new professional facilitators when necessary
  • Manage communication with the support group participants and the facilitator 
  • Attend support group sessions as a representative of the HC and provide technical support for online groups. Attendance is mandatory except for exceptional circumstances. 
  • Lead efforts to enrich the support we offer: developing new ways to help survivors form safe and mutually supportive relationships both outside of a professionally facilitated setting and through a broader range of professionally-run activities. 

52. The Psychoeducation Facilitators shall: 

  • Run several courses of trauma psychoeducation over the course of the academic year. (facilitation training, curriculum content, and curriculum structure will be provided)

53. The Wellbeing Officer shall: 

  • Put in place and manage procedures which safeguard the mental and emotional health of team members 
  • Act as contact point for team members who seek further mental health support or wish to take a mental health break from the Healing Collective’s work
  • Organise safeguarding training for team members 
  • Develop and monitor the implementation further safeguarding policies and procedures
  • Safeguard and expands the inclusivity and accessibility of all of our events, website and other activities towards (incl. but not limited to) LGBTQ+, BAME, disabled students etc. 
  • Have the ability to spearhead their own initiatives, in addition to supporting those led by other Committee members, within the remit of the above point 

54. General Members 

  • This is a position without a specific portfolio, enabling the General Member(s) to become involved in diverse ways, supporting the team members with tasks (that do not require training) and spearheading initiatives which align with the Healing Collective’s mission and values.  

Constitution Amendment Provisions

55. The Constitution of the Healing Collective may be amended by a two-thirds majority vote (in accordance with voting procedures outlined in clauses 31-36), following a discussion at a Committee meeting. 

56. No amendment to the constitution may be made if the effect would be that the association would cease to be a non-profit organisation. 

57. A copy of this Constitution shall be sent to each Committee member by email and published on the website. 

Dissolution Provisions

58. If the management committee determines that it is necessary or appropriate that the association be dissolved, it shall convene a meeting of the members; not less than 5 days notice of the meeting (stating the terms of the proposed resolution) shall be given. 

59. If a proposal by the Committee to dissolve the association is confirmed by a two-thirds majority in accordance with procedures outlined in clauses 33-36, the Committee shall have power to dispose of any assets held by or on behalf of the association – and any assets remaining after satisfaction of the debts and liabilities of the HC shall be transferred to some other charity or charities having objects similar to those of the HC; the identity of the body or bodies to which such assets are transferred shall be determined by the Committee members at, or prior to, the time of dissolution.

60. This does not prevent a club from repaying any unspent grant to a grant-making body where this was a condition of it being made.

61. For the avoidance of doubt, no part of the income or property of the association shall (otherwise than in pursuance of the association’s purposes) be paid or transferred (directly or indirectly) to the Committee, either in the course of the association’s existence or on dissolution.